Trescon Events Organizing Ltd

Introduction
Trescon Events Organizing Ltd, a global business events and consulting firm, partnered with us for the prestigious Dubai AI Festival 2025. With a focus on innovation, Trescon required professional on-ground support to ensure the smooth flow of activities during this high-profile, tech-driven event. The objective was to provide experienced staff who could align with the premium nature of the event and represent the client’s brand in a professional and engaging manner.

The Challenge
The event demanded a high level of professionalism and hospitality, given its
international profile and the presence of leading AI experts, tech companies, and
government entities. The key requirements included:

• Providing ten trained staff members for three consecutive days.
• Ensuring prompt coordination, briefing, and role assignment.
• Aligning staff behavior and appearance with the futuristic and corporate image of the AI industry.

 

The Solution
To meet Trescon’s expectations, we implemented a robust staffing plan:

1. Staff Selection & Briefing
We carefully shortlisted 10 professional event staff based on prior experience
in tech and corporate events. Each team member underwent a
comprehensive briefing that covered:

• Event schedule and flow
• Brand positioning and client expectations
• On-ground responsibilities including welcoming, registration, ushering, and guest guidance

2. On-Site Coordination
A dedicated supervisor was appointed to manage attendance, troubleshoot
issues, and ensure the team stayed aligned with client needs throughout the
event duration.

3. Flexibility & Professionalism
We maintained real-time communication with the client and adapted promptly
to last-minute adjustments, ensuring seamless delivery and guest satisfaction.

Results

• Delivered a reliable team of 10 trained event staff for 3 days.
• Ensured smooth guest management and support across all sessions of the AI Festival.
• Positive feedback from the client regarding the team’s presentation, punctuality, and professionalism.
• Enhanced the event experience for attendees, contributing to the overall success of Dubai AI Festival 2025.

Conclusion
Our successful collaboration with Trescon Events at Dubai AI Festival 2025 demonstrates our ability to deliver premium staffing solutions tailored to high caliber events. With clear communication, proactive coordination, and a commitment to quality, we ensured a smooth and engaging event experience from start to finish.